Recruitment Email Requirements

ResearchMatch will provide the researchers with contact information from those volunteers interested in receiving more information. The team can then follow-up with a recruitment email directly from the Investigator. The text of this email must be reviewed and approved by the IRB in advance.

The email should include the following elements:

• Personalized greeting (Hello/Dear Name)
• Remind the participant that he/she responded to an email from ResearchMatch.org stating that he/she might be interested in participating in XYZ study
• Thank him/her for their interest
• Direct to the next step
  • “you can simply click on the link below to get started”, “please go to this website to schedule your first appointment”, etc.
• Include again the main details of the study as was included in the first email from ResearchMatch
• Include compensation information, if applicable
• Thank the participant
• Signature with detailed PI contact information
  • name(s), department affiliated with, university affiliated with, contact email, phone number of PI or someone who can answer questions

Example of an IRB-approved recruitment email.

For Questions?

If you have questions or need guidance on preparing the either of the required contact messages please contact your university liaison for assistance at researchmatchatrutgers@rbhs.rutgers.edu.